All University-related events where alcohol is served, whether on- or off-campus, require completion of an Alcohol Use Application Form. The completed Alcohol Use Application Form must be submitted to UM Catering seven (7) days prior to the event, with a copy held on file with the person requesting the alcohol service. Please note that all alcohol control forms are routed via DocuSign through a variety of offices and will often take at least two weeks to be completed. This means your process must start at least three weeks prior to the date of your event.
Events where alcohol is served are subject to all policies of the University of Montana and laws of the State of Montana.
Please review Policy Number 1000.
During the event, the event sponsors i.e (Responsible Person listed on the alcohol use application form) must monitor service of alcohol to prevent:
Excessive alcohol consumption by the guests.
Service to a person under the age of 21.
Service or sale of alcohol to a person who is intoxicated or disorderly.
The use of non-TIPS trained servers.
Servers from consuming alcohol during the event.
Alcohol sale or service beyond four (4) hours, unless otherwise approved.
The service of alcohol without substantive food being served at events held on the University campus.
The following are ways in which alcohol may be served:
Departmental Hosted Bar
A Departmental Hosted Bar is when a University of Montana campus entity with a UM Foundation account hosts an event at no cost to guests. The department then pays for the alcohol from a UM Foundation account. In this type of alcohol service, UM Catering handles all of the arrangements up to and including providing TIPS-trained alcohol service staff. Please have your UM Foundation account number ready when placing your order.
Non-Departmental Hosted Bar
A Non-Departmental Hosted Bar is when funds other than UM Foundation accounts are used to pay for the alcohol served. The University of Montana contracts with a local liquor vendor to provide exclusive alcohol service to campus whenever this type of alcohol service is requested. Sale of a ticket to an event where complimentary alcohol is served is considered a sale of alcohol. Please indicate your method of payment when placing your order.
A Cash Bar is when guests pay for their alcoholic beverages. The University of Montana contracts with a local liquor vendor to provide exclusive alcohol service to campus whenever a Cash Bar is requested. Sale of a ticket to an event where complimentary alcohol is served is considered a sale of alcohol. All Cash Bars must go through the University's contracted liquor vendor.
UM Catering is required by policy to have the event sponsor’s completed Alcohol Use Application Form on file prior to all events where alcohol is served.